The following are operating and organizational bylaws of the GPNYS Campaign Committee. They consist of the following sections:
1. Membership
2. Meetings and Voting
3. Subcommittees
4. Committee Startup
1. Membership
a. Definition. The Campaign Committee will have seats for up to 9 members and 1 Chair who are enrolled Greens elected by the State Committee. No more than 4 enrolled Greens who are not State Committee members may be elected to the committee. At least 4 of the 10 person elected must be women. Of the 10 person elected, they must come from at least three different regions. The chair must be a member of the State Committee. No one can be a member or chair who has announced their candidacy for public office or is on the campaign staff of a candidate enrolled in a ballot status party, other than the Green Party. An unlimited number of additional Green Party members may participate in the work of the committee. Campaign Committee members are elected as follows: full committee elections by the State Committee occurring on an annual basis at the first SC meeting following the general elections (announcement of such election and call for candidates to be at minimum included in the mailing for such meeting); vacancies following such elections or due to resignation or removal may be filled by a vote of the State Committee or of the Executive Committee of the State Committee. Upon Committee startup and until the full Committee elections, members of the State Committee may join the Committee as an interim member. Interim membership ends upon election of the Committee.
b. Qualifications/Diversity. Candidates for membership are encouraged to have experience working on Green or other political campaigns. All prospective members must subscribe to the goals of the committee and commit a minimum of 10 hours per month for Committee work –– and to availability for increased hours duringcampaign season crush periods. Diversity of members is encouraged and should be considered during election of members in conjunction with candidates’ qualifications.
c. Member responsibilities. These include but are not limited to: attend meetings (conference calls and face to face) read text and discussion of proposals (members choosing not to participate in the committee Listserv must make other arrangements for staying on top of committee business) participate in Committee decision-making elect members of subcommittees serve as a Committee contact for his/her home county, assist in developing and implementing Committee plans, bylaws and projects behave at meetings and on Committee listservs in a respectful, cooperative, efficient manner commit a minimum of 10 hours per month to committee work
d. Resignation. Campaign Committee members may resign from the Committee by writing to Chair by e-mail or postal mail.
e. Removal. Members who do not participate in 3 consecutive meetings (conference calls or face-to-face) that occur over a space of at least 1 month may be voted off the committee by a simple majority vote of the remaining campaign committee members. Other members may be removed by a unanimous vote of the remaining Campaign Committee members or by a vote of the State Committee through a motion of the Committee.
2. Meetings and Voting
a. Voting. All members have one vote. Votes may be held by email or at a face to face or conference call meeting. There is no proxy voting. Voting on subcommittees is restricted to members of that subcommittee. The Chair is responsible for tallying and announcing the results of all votes. All votes are by a simple majority of the 10 members, unless a member is excused. Full committee proposals must have at least 3 votes to pass.
b. Meetings. The Committee may meet by conference call or face to face. At least one face to face meeting must occur annually, within 2 months of the full Committee election. Meetings of the committee are called by the Chair, who is also responsible for preparing the agenda. Meetings of subcommittees are called by the convenor of that subcommittee who is also responsible for preparing the agenda. All members must receive a minimum of 1 week’s notice of Committee meetings, with a goal of 2 week’s notice. Members are responsible for ensuring the Chair has the member’s updated contact information and preferred method of notification.
c. Quorum. The quorum for all meetings of the Committee is at least 3 members. There is no quorum for other subcommittee meetings. For votes that take place by email, see below.
d. Motions. Any member may make a motion by securing the support of any additional 2 Committee members and submitting the motion to the Chair for placement on an upcoming meeting agenda or distribution by email or mail. Motions may also be made by any subcommittee submitting a motion to the Chair.
e. Votes by Email. Votes may be held by email at the choice of the Chair. Motions by email require 1) a clear deadline for discussion period and voting (minimum of 1 week); 2) an abbreviated title and the word “”motion”” in the email subject area; 3) proposal language; and 4) authors/source subcommittee. There is no quorum for email votes. A motion passes if a majority of member respondents within the announced deadline vote for it.
3. Subcommittees
a. Constitution. Subcommittees may be created by the Committee at any time. The proposal to create a subcommittee must include: 1) number of members (minimum of 3; can be given as unlimited); 2) date of creation; 3) duration (may be finite or open ended; if finite should state specific date for dissolution or triggering event); 4) title and description of the subcommittee’s purpose, responsibilities, and decision making ability. Subcommittee properties may be modified by the Committee at any time. An initial convenor for the Subcommittee will be appointed by the Committee upon creation of the Subcommittee. All votes are by a simple majority of the 10 members, unless a member is excused.
b. Dissolution. Subcommittees with finite periods of activity are considered dissolved upon their stated end/trigger date. Other subcommittees may be dissolved by the Committee at any time.